On The Job Training (Week 4)

 4th Week

Another week has passed, and we have continued the clerical tasks assigned to us. Our daily routine involved scanning and printing documents alongside our fellow OJT students from CSSP.
I took a brief break to participate in a tournament due to the prize pool. However, after the event, I got back promptly returned to assist them in completing our tasks for the day. Most of the week, we focused on printing documents while the CSSP students handled the scanning. In the afternoons, we double-checked everything to make sure all certificates and abstracts were printed. As the deadline got closer, some CSSP students even worked overtime to keep up with the workload.

Midway through the week, we got a new Google Sheet, so we had to shift our focus to checking files in Google Drive. Each row in the sheet listed a document that needed verification, remarks, and printing. Since we had a tight schedule, we stayed a little longer to complete faculty research documents on time. While some of us worked on the system, I continued scanning and monitoring documents. This involved keeping track of how many papers, like Terminal and Quarterly Reports, were scanned, recording the upload dates, and organizing them in Google Drive.

After several days of clerical work, we finally went back to developing the system prototype. We started with the login page and subpages for different divisions. The login page was inspired by one of Bicol University’s systems, while the subpages had a banner showing the department heads. It felt good to return to development, as there was still a lot of work ahead. Meanwhile, the rest of us focused on designing the database. We used Excalidraw to map out the Entity-Relationship Diagram (ERD) and defined key elements such as Articles, Files, Users, and their roles in the system. We also added code snippets to help make database queries easier and speed up development.

 
This week was a turning point as we moved from clerical tasks back to system development. While office work was still important, getting back into designing and structuring the system felt like real progress. Next, we plan to refine the system even more and add the necessary features to make it work smoothly.


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